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MINUTES OF THE TOWN OF MERRILL BOARD MEETING HELD AT THE TOWN OF MERRILL COMMUNITY CENTER

DECEMBER 12, 2011

Acting Chairman Matushak called the meeting to order at 6:30 P.M. with the Pledge of Allegiance.

Roll Call: Supervisors Matushak, Pettit, Voigt and Simon present, as well as Clerk, Treasurer and Constable.

Chairman Burgener excused.

Also present: Larry & Julie Wenning, Marion Anderson, Terry Sukow, Mark Handlin, Rodney Gutenberg and Rod Akey.

Motion by Pettit “to dispense with the reading of the minutes of the November 14, 2011 Board Meeting and approve as written”. Motion 2^nd by Simon. Carried 4-0.

Treasurer’s report: Balance as of November 30, 2011 - $308,273.99. Checks issued December 12, 2011 total $135,950.87 for a balance of $172,323.12 as of this date. Motion by Simon “to approve as read”. Motion 2^nd by Pettit. Carried 4-0.

Motion by Pettit “to approve the vouchers as submitted, checks #16135 thru #16172”.

Motion 2^nd by Voigt. Carried 4-0.

Clerk reported receiving Lokemoen Construction invoice in the amount of $1600.00.

Discussion followed with Voigt making motion “to make the final payment of $1600.00

as no issues are pending, which will complete the contract with Lokemoen”. Motion 2^nd by Simon. Carried 4-0

OLD BUSINESS:- None

NEW BUSINESS

Compliance with State and Local Election laws regarding voters with disabilities:

The Government Accountability Board’s audit on August 16, 2011 indicated need for

the following changes, which are being corrected. One van accessible space will be made available.

Terry has received the signage. Accessible pathway will be clearly marked with large print signage

directing the voters to the accessible entrance. Cones will also be used to designate the pathway.

Accessible entrance will be clearly marked with appropriate signage on the West door.

Door bell will continue to be used, as in the past.

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Voting area will be revaluated for casting of ballots privately and independently. Tables

will be 28”–34” in height, 27” of knee clearance from the floor and 19” of toe or knee

clearance. Entrance to the voting table will be at least 30” wide for wheelchair or walker.

Appointment of 2012-2013 pollworkers: Motion by Simon “to appoint the following

persons: Bruce Schaefer, Joan Bessey, Mary Downing, Judith Lohff, Thelma Meyer, Marie Merkel, Lorraine Turner, Betty Zastrow, Joyce Kasper, Stanley Fagerlin, Nancy Strand, Judith Bondioli, Donna Block, Gene Block and Arleigh Linder”. Motion 2^nd by

Voigt. Carried 4-0.

Consider approval of Conditional Use Permit for St. John School to allow for use

of an 80 acre parcel for Outdoor Educational Instruction:

Property is located at W4247 Spring Lake Road. After discussing the potential problems

that could result due to hunting on adjacent properties, Pettit made motion “to delay the request pending clarification of hunting and firearm restrictions for adjacent property owners”. Motion 2^nd by Voigt. Carried 4-0.

Expansion of Lincoln County Landfill: Expansion is located at W4750 Landfill Lane. Town has received the “Request for Approval” dated December 5, 2011. After discuss- ion, Voigt made motion “to approve the expansion, however Town intends to enter into negotiations with Lincoln County and will submit the siting resolution within the 60 day time period”. Motion 2^nd by Pettit. Carried 4-0. Clerk to inform the Lincoln County Solid Waste Department of same.

Set Date for January Town Caucus: Motion by Simon “to hold the 2012 Town Caucus

on Monday, January 9, 2012, immediately following the Monthly Board Meeting which

convenes at 6:30 P.M.”. Motion 2^nd by Voigt. Carried 4-0.

Consider setting up a new Website: Town has had a contract with Gestner Technology Services for our Website, however Mr. Gestner will be retiring as of December 31, 2011.

In view of this, Scott volunteered to work with Mr. Gestner and Mark Handlin to continue to do at least what we have been doing. Decision made to check various web designs, with Acting Chairman appointing a committee of Stacy Pettit, Mark Handlin and Larry Wenning to evaluate Town’s website needs. Stacy presented a quote from Town Web Design, Inc.

Long Range Planning Committee Recommendations: At the December 8, 2011

Planning Committee Meeting the matter of rugs was discussed. Decision was made to

check into rug service. Terry reported he contacted Bay Towels. Their charge would be

be $23.50 a month for 4 rugs. Contract could be for a year or by the month. He was instructed to enter into a monthly contract with them, rather than clean our own.

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At the Planning Committee Meeting Terry stated he would like to spend just one day a week cleaning the Community Center, namely Thursday, 10:00 A.M. to 6:00 P.M. He

is now reconsidering this. Matter will be further discussed at the January 5, 2012 meet-

ing.

CORRESPONDENCE:

Scott reported the DOT will be holding a Highway C/County Road C/North Star Drive overpass hearing for local officials on Thursday, December 15, 2011, 1:00 P.M. at the Community Center. He will be attending and presented a summary of what information he will be passing on to the DOT.

Stacy reported the Wisconsin Disaster Fund will be reimbursing the Town of Merrill

$36,859.25 as a result of the April tornado.

PUBLIC COMMENTS – None

Motion by Simon “to adjourn”. Motion 2^nd by Pettit. Carried 4-0

Acting Chairman adjourned the meeting at 8:30 P.M.

__________________________________

Naomi Fischer, Clerk

Treasurer’s report: Balance as of November 30, 2011 - $308,273.99. Checks issued December 12, 2011 total $135,950.87 for a balance of $172,323.12 as of this date. Motion by Simon “to approve as read”. Motion 2nd by Pettit. Carried 4-0.

Motion by Pettit “to approve the vouchers as submitted, checks #16135 thru #16172”.

Treasurer’s report: Balance as of November 30, 2011 - $308,273.99. Checks issued December 12, 2011 total $135,950.87 for a balance of $172,323.12 as of this date. Motion by Simon “to approve as read”. Motion 2^nd by Pettit. Carried 4-0.